Getting Paid Faster Checklist

The habits that shrink the gap between finishing work and getting paid.

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Before You Invoice

Confirm the scope and price match what was agreed
Get the correct billing contact and email
Set clear payment terms in writing before starting

On the Invoice

Use a clear invoice number and issue date
List the payment methods you accept
State the due date, not just "Net 30"
Add a late fee clause if you use one

After You Send It

Send a friendly confirmation the invoice arrived
Calendar a reminder for 3 days before it's due
Follow up same-day if payment is late

If It's Overdue

Send a polite reminder at 7 days late
Send a firmer reminder at 15 days late
Call the client directly at 30 days late
Know your last-resort options (late fees, collections, pausing work)

Frequently Asked Questions

Why say "due June 15" instead of "Net 30"?

A specific date removes any ambiguity about when the clock started — "Net 30" requires the client to do math and assume they got the invoice on the right day.

Is a late fee clause actually worth adding?

It often speeds up payment even when it's never enforced — just having it stated up front signals that payment terms are taken seriously.

What's the right tone for a first overdue reminder?

Friendly and assuming good faith — "just following up in case this got missed" — most late payments are genuinely accidental, not a refusal to pay.

When should I stop working for a client who isn't paying?

That's a business judgment call, but pausing further work until an invoice is settled is a completely reasonable last resort once reminders and a direct call haven't worked.

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