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Weekly Bookkeeping Checklist

15 minutes a week keeps the books clean and the surprises away.

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Transactions

  • Import or enter all new bank and credit card transactions
  • Categorize every transaction to the right account
  • Flag anything you don't recognize for follow-up

Invoicing & Bills

  • Send invoices for any work completed this week
  • Follow up on any invoice more than 7 days overdue
  • Enter and schedule any bills that came in

Cash Check

  • Confirm your bank balance matches your bookkeeping software
  • Note your current cash position
  • Flag it if cash is trending down two weeks in a row

Paper Trail

  • File or upload receipts for the week's purchases
  • Save copies of any contracts or invoices sent

Frequently Asked Questions

How long does this actually take each week?
For most small businesses, 15-30 minutes if done consistently. It grows significantly if you let transactions pile up for weeks at a time.
What if I miss a week?
Just catch up as soon as you can — the risk isn't one missed week, it's letting several weeks stack up until it becomes an overwhelming backlog.
Should I do this on the same day every week?
Yes — picking a consistent day (like Friday afternoon or Monday morning) turns it into a habit instead of a task you have to remember to schedule.
What comes after the weekly routine?
This weekly checklist feeds into a monthly close process — see the Full-Cycle Bookkeeping Roadmap for the complete daily-to-annual rhythm.

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